Getting Organized to Move – Everything You Need to Know

January 8, 2018 / Posted in Before the Move
Blake Shaw

Bostonian and residential moving and packing expert. Blake Shaw enjoys bar-hopping, music, and writing insightful content.

Getting organized to move seems like a scary thing to do, right? Don’t worry, with a proper checklist and the right supplies, you can finish this task with flying colors. 

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A thorough plan can make everything possible

Write down tasks, create a binder, gather supplies, and choose the right moving company. When you have it all on paper, you will be able to organize your time and get everything done.


Getting Organized to Move – Create a Binder

Making a binder is one big step toward staying organized during the relocation. Binders make it easy to keep track of relevant documents, contracts, and receipts. 

You can store many things inside the binder, like checklists, essential phone numbers, floor plans, decoration ideas, medical, school, and financial documents. Everything that you think you will need during the move, you can store in the binder. 

Make a Copy of Important Documents

You can never be too careful when it comes to important paperwork. Passports, social security cards, tax and insurance records are some of those documents.

Create a few copies of important documents and keep them separately. One copy should be in the binder with originals, just in case. You probably won’t need them, but it’s better to be safe than sorry.

Other copies should be put in a container that is appropriately labeled so that you know exactly where they are.

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Don't forget to make a copy of all essential documents

Create Customized Checklists

Transporting your items from one house to another is a complicated operation. You should consider many details of each step.

To keep everything under control, you should create a customized checklist. It will help you keep track of the progress of your relocation. If you can’t be bothered to create them on your own, you can always download checklist templates from the Internet.

The packing checklist should be divided into smaller tasks that you can complete on your own and big ones that require help from friends or movers with professional packing services.

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Make a list if you want to avoid procrastination

Get Packing and Moving Supplies

Determine how many boxes, bubble wrap, paper, and other supplies you will use to protect your precious belongings during the move and make a shopping list.

Gather crates of different sizes, as many as you can, as you wouldn’t want to run out on them in the middle of boxing up your items.

If you are hiring professional movers, you can get moving boxes from them too, so that you don’t have to look for them yourself. 

Get Free Packaging Supplies 

If your budget is tight, you will want to save up wherever you can. Looking for free supplies is one of the solutions.

Ask your friends if they have some boxes, tape, or bubble wrap they can give you. Scout your neighborhood for a supermarket or a liquor shop. Those places usually have boxes you can use.

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Obtain materials before you start boxing up

Pack Boxes and Write down What’s In Them

A part of the organization is knowing what goes in every container. Create a list of items in each box, so that you know where to look when you start unpacking.

Try enumerating your crates and writing down on paper what is in the box under the given number. You can even tape a copy of the inventory list on the container so that it clearly states what’s in it. 

Give Your Boxes a Makeover

If you want to distinguish quickly in which room to put which box, try a color-coding them. Choose different colors that will represent each room.

You can use markers and tape. Just try to pick colors that are easy to differentiate for your coding system. Try to avoid different shades of red or yellow. 

Don’t Forget to Disconnect the Utilities 

When you are making a checklist of things you should do, don’t forget to write down transferring or disconnecting your utilities. Gather phone numbers of all service providers and keep them in a secure binder.  

Finding yourself without the Internet, cable TV or electricity in a new home would be stressful. To prevent that, call your providers and find out when you need to turn everything off.  

Change Your Address

Don’t forget to change your address before you relocate. You wouldn’t want to have your shipments delivered to your old address, would you?  

Not only that, but your bills should arrive at your new location without delay. Call your bank and notify them about your new whereabouts.

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Change address when you are relocating

Make a “Boxing Up” Strategy 

If you are packaging all of your items by yourself, you should find the easiest method to do it. Start with going through your home and determining your non-essential items. You should start with them.

Essential belongings should be left for the end of your packaging process. That’s why the last rooms that should be packed are kitchen and bedroom.

Remember, hiring movers is time-efficient because they are highly trained and ready to tackle any task you put before them. 

Easiest Way to Pack Your House for a Move 

Is there the easiest way to pack for a move? If your budget doesn’t allow you to hire professional movers, plan your relocation step by step.

First, sort through your belongings, separate things you no longer find a use for, the ones you want to donate and the ones you will take with you. This will give you a clear picture of how many things you are transporting. The predicted volume of cargo is one of the most important things to tell movers.

Make a Donation List

When making an inventory list and deciding what you should keep and what you should throw away, create a list of items you want to donate.

Write down all the objects you are giving away so that you could know what kind of charity to look for.

If you are relocating from sunny Miami and moving to Seattle, you could get rid of many light clothing items and buy warm clothes.

Don’t forget to take tax-deductible donation receipts when you drop off your belongings. 

Have an Essentials Kit 

Finally, when you made an inventory list of your home, you should pack a carrier bag with essentials.

That bag should contain all the daily necessities, like toothbrush, change of clothes, medicine, key, and chargers. Basically, those are the things you will be using until the last day in your old house and from the first day in your new residence.

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Make sure you create a moving out of state budget before your relocation.

Do Your Research on Professional Moving Companies

One of the essential steps in the relocation organization is to research companies that will handle the whole process. Of course, you can always decide to rent a truck and organize a DIY relocation, but hiring professional movers will save you a lot of time and nerves in the end.

When deciding on which movers to choose, here is the best tip: going for the cheapest company, in most cases, is not the cheapest way to move out of state. Go through the reviews of a few companies and check the experience of other customers with the provided service. Some of the questions to ask movers concern their insurance policy, pricing system and packaging services.

When you are finished with the research, compare the services that different companies offer. The top-notch company will provide you with moving, packing, auto transport, and storage services. And when you finally pick the right one, call customers’ service and schedule a move. 

Pick the Right Day for Relocation 

You picked the right company to assist you. Now it is time to think about the day on which the move will take place. 

If you want to avoid higher prices, pick mid-week for relocation. Moving during the holidays can cost you less, but remember to book on time since the movers will be seriously understaffed. Organize your move in a way that allows you to save up some money. 

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